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As a Washington State notary public, my goal is to make your signing process smooth, stress-free, and 100% legal. But every so often, I’m asked questions that no notary can legally say “yes” to without breaking the law or putting your documents at risk. If you want your notarization to be valid, enforceable, and safe from legal challenges, here are three questions you should never ask a notary , and why the answer will always be a firm “no.” ❌ 1. “I don’t have ID, can you just skip that part?” Identification is non-negotiable . Washington State law requires proper, government-issued photo ID before a document can be notarized. In some cases, if allowed by law, a credible witness  may be used, but notarizing without verifying the signer’s identity is never an option. This rule exists to protect against fraud and to ensure the person signing is truly who they claim to be. ❌ 2. “I cannot be there, can you notarize it anyway as a favor?” A notary must personally witness  the signer signing the document — either in person  or via a secure Remote Online Notarization (RON)  session. If you are not physically present or logged into a secure, state-approved online notarization platform with me, I cannot notarize your signature. This protects you, your document, and everyone involved from fraud and future legal disputes. ❌ 3. “I’m on a deadline, can you change the date for me?” Changing the date on a notarial certificate is illegal in every state . The date I record must reflect the exact day  the notarization occurs. Anything else is falsifying a legal document, which can lead to serious legal consequences for both you and the notary. Why a Notary’s “No” Protects You A trustworthy notary will always follow Washington State notary laws, even if it means saying no. My role is to protect: You  — by making sure your signature is valid Your documents  — by ensuring they meet legal requirements The notarization process  — by upholding its integrity every single time When a notary refuses to cut corners, they’re safeguarding your interests as much as their own. If you have questions about what can and can’t be notarized, or if you’re ready to schedule a compliant, professional notarization, I’m here to guide you through the process the right way. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not!

Online notarization is one of the most convenient ways to get your important documents signed and sealed without leaving your home or office. But just like an in-person appointment, a little preparation can make the process smoother, faster, and less stressful. Here’s how to get ready so your online notarization goes off without a hitch. 1. Confirm the Receiving Party Will Accept an Electronic Notarization This is the very first step. Even though Remote Online Notarization (RON)  is legal in Washington State, not every organization, court, or agency will accept an electronically notarized document. Pro tip:  Contact the recipient in advance to confirm they will accept an electronic notarization, especially for out-of-state or international use. 2. Have Your Document Ready Make sure your document has no blanks , except for the spaces where you and the notary will sign. Once it’s complete, save it as a PDF file  and email it to your notary in advance. This allows the notary to upload it into their secure online notarization platform  so it’s ready to go at the start of your appointment. 3. Use a Valid, Government-Issued Photo ID RON requires state-approved identity verification , so you’ll need a current, government-issued photo ID, such as a driver’s license or passport. The platform will scan and verify your ID before the notarization begins. 4. Test Your Technology You’ll need: A computer, tablet, or smartphone with a working camera and microphone A stable internet connection A quiet, well-lit space where you can be clearly seen and heard If possible, test your setup before the appointment so there are no surprises. 5. Know Who Needs to Be Present If your document requires witnesses (like certain wills or powers of attorney), make sure they are present in the same online session and ready with their IDs. Washington allows remote witnesses, but they must follow the same verification process as you. 6. Follow the Notary’s Instructions Your notary will guide you step-by-step through the signing and notarization process. During the appointment, you’ll sign electronically in the secure platform, and the notary will apply their electronic seal and signature. The bottom line: A little preparation goes a long way toward making your online notarization quick, easy, and stress-free. Confirm the recipient’s requirements, have your document and ID ready, check your tech, and be prepared to follow the notary’s guidance. If you’re ready to experience the convenience of online notarization done right, I can help you through every step. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not!

Online notarization might sound like something out of a futuristic sci-fi movie, but here in Washington State, it’s real, legal, and secure. Still, I hear plenty of myths floating around and some of them are stopping people from using a service that could save them a lot of time and stress. Let’s clear the air. Myth #1: Online notarization isn’t legal in Washington Wrong. Remote Online Notarization (RON)  has been legal in Washington State since 2020 under RCW 42.45.280. It follows strict state-approved procedures to ensure your documents are valid and enforceable. When done correctly, an online notarization holds the same legal weight as one done in person. Myth #2: It’s not secure Actually, online notarization uses multi-layer identity verification , secure video conferencing, and encrypted document handling. Every session is recorded and stored according to state law, which makes it more traceable than a traditional in-person notarization. Myth #3: You need fancy tech to make it work Nope. If you can do a video call, you can complete an online notarization. All you need is a smartphone, tablet, or computer with a camera, plus a reliable internet connection. I walk my clients through the process step-by-step, so even the least “techy” person can breeze through it. Myth #4: It’s only for certain types of documents Many people think online notarization is only for real estate closings or business contracts. In reality, I notarize all kinds of documents online, from powers of attorney to affidavits, travel consent forms, and yes, even wills, as long as Washington law allows it. For wills, witnesses can also appear online in the same secure session, provided the requirements of RCW 11.12.020 are met. Why choose online notarization with Girl Friday Notary Services? Convenience  – No travel, no waiting, no rushing to beat closing hours. Security  – State-approved platforms keep your information safe. Flexibility  – I offer evening, weekend, and even holiday appointments. Pet-friendly (yes, even online)  – Your dog can totally join the Zoom if they want. Frequently Asked Questions About Online Notarization in Washington State Q: Is online notarization accepted everywhere? A: Not always. While a document notarized online in Washington is generally recognized in other states that accept notarizations from outside their jurisdiction, I always recommend confirming with the person or entity receiving your document before proceeding. This is especially important for out-of-state or international transactions. Q: Can a will be notarized online in Washington? A: Yes. Washington allows wills to be notarized through Remote Online Notarization, and witnesses can appear online in the same secure session. The will must still meet the legal standards for validity, including witness requirements, and the notary must follow all RON procedures under state law. Q: How do you verify my identity online? A: I use secure, state-approved identity proofing, which includes credential analysis of your ID and dynamic knowledge-based authentication questions that only you should be able to answer. Q: How long does an online notarization appointment take? A: Most appointments take under 30 minutes from start to finish, sometimes less if you have done an online appointment before and know how to get through the KBA and ID verification. Q: Is my information safe during online notarization? A: Yes. All sessions are encrypted, recorded, and stored securely for the period required by Washington law. No one can access your documents or video session without proper authorization. The bottom line:  Online notarization isn’t just a modern convenience; it’s a secure, efficient, and fully legal way to get your important documents handled without leaving your home or office. Just remember to check in advance that the receiving party will accept an electronically notarized document. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not!

Most notarizations go exactly as expected. I show up, verify ID, witness the signature, stamp the document, and we are done. But sometimes, there is more going on beneath the surface. Every once in a while, I walk into what seems like a normal appointment, and something feels off. A hesitant signer. A hovering relative. A pause that lasts a little too long. That is when my role shifts from routine paperwork to something much more important - protecting someone’s rights. One of my core responsibilities as a notary is making sure that every signature I witness is voluntary. Not influenced. Not manipulated. Not pressured in any way. I am trained to recognize subtle red flags that might indicate a signer is not acting freely. These can include: 👀 Nervous, withdrawn, or fearful body language 💬 A signer who is not allowed to speak privately or seems coached 📄 Someone else saying, “Just sign it” or rushing the process ❓ Delayed or unsure answers to basic questions like, “Are you signing this because you want to?” When I notice something that does not sit right, I do not move forward. I ask questions. I assess the situation carefully. And if I am not confident that the signer is acting of their own free will, I stop the notarization. Because here is the truth: no document, deadline, or deal is more important than someone’s autonomy. Here in Washington, notaries are bound by the Notary Public Code of Professional Responsibility. That code gives me not just the authority but the duty to say no if I suspect coercion or manipulation. Being a notary is not just about stamps and signatures. It is about safeguarding trust, upholding the law, and standing up for people who might need an advocate in that moment. So if you ever wonder why I take my time or ask more questions than expected, now you know. It is all about protecting the integrity of the document—and more importantly, the person signing it. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

Got a document from another state that needs to be notarized here in Washington? You are definitely not alone. This is something I run into often, and most people are surprised to learn that notarizations are not one-size-fits-all across state lines. Each state has its own legal requirements for how a notarial certificate must be worded, and when a document crosses borders, things can get tricky. But here is the good news: I know how to handle it. Here is how I make sure your out-of-state document is properly notarized and fully valid in Washington: ✅ Step one: Check the certificate wording The notarial wording does not have to be identical to Washington’s templates, but it must include certain elements to meet our legal standards. That means I check for accuracy, completeness, and compliance. If anything is missing or worded incorrectly, we can address it right away. 🖊️ Step two: Correct the venue line This is one of the most common issues I see. The venue line (where it says “State of ___, County of ___”) must reflect where I am physically located when I notarize your document. Even if the document was drafted or is being filed elsewhere, the venue must match my current location. If it is incorrect, I simply correct it. This is standard and required by law. 📄 Step three: Attach the right certificate if needed If the out-of-state notarial language is unclear, lacks essential details, or is just not legally usable here in Washington, I will attach a Washington-approved certificate with all the proper information. This protects the validity of the document and makes sure it holds up under scrutiny. So if you are holding a document from California, New York, Texas, or anywhere else, do not worry. You do not have to figure out the legal wording yourself. That is what I am here for. I will walk you through the process and make sure everything is done correctly, legally, and with care. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

Let’s be real. To many people, notarizing a document looks like a quick stamp and a signature. But in reality, notarization is a legal process with strict rules designed to prevent fraud, protect identities, and uphold the integrity of important transactions. As a Washington State notary, I take my job seriously, and that means there are some things I am legally not allowed to do. Even in a rush. Even if the pressure is on. Here are four things I absolutely cannot and will not do during a notarization: ❌ I cannot falsify information on a notary certificate This includes changing the date, listing someone as present when they were not, or “adjusting” details to help something go through. Even small tweaks count as fraud. If I complete a certificate, every part of it must reflect the truth. ❌ I cannot notarize a document without the signer present No signer, no notarization. Whether it is in person or through a legal remote online notarization session, I must witness the person sign. This protects the integrity of the document and helps ensure no one is signing under false pretenses or without consent. ❌ I cannot let anyone else use my notary seal My seal is mine alone. That means no one else, not even a coworker or family member, can stamp something for me. It is legally tied to my identity and must be kept secure at all times. ❌ I cannot overcharge beyond Washington State limits The state-mandated maximum fee for notarization is fifteen dollars per notarized signature. I am allowed to charge a fair travel fee if it is agreed upon ahead of time. If you ever have questions about pricing, I will always be upfront and transparent. These are not just technicalities. These rules exist to protect everyone involved. Whether we are handling a power of attorney, a real estate transfer, or something more routine, I am committed to doing things the right way every time. So if I ever pause to double check a detail or ask for something to be corrected, it is not personal. It is professional. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

It is never fun to turn someone away. When a client is in front of me needing a notarization, my natural instinct is to help. But sometimes, the most professional and ethical decision I can make is to say no. That may come as a surprise. Most people assume notaries just witness a signature and stamp the document. Easy, right? Not so fast. Washington State notaries are legally required to refuse a notarization if certain red flags appear. It is not about being picky or uncooperative. It is about doing my job correctly and protecting everyone involved. Here are some situations where I must say no: ❌ The signer is not physically present. Remote online notarization must follow strict legal procedures and be conducted through an approved platform. I cannot notarize a document for someone who is not in front of me, either in person or through a legally compliant online session. ❌ The ID does not match the person in front of me. If I cannot verify identity beyond a reasonable doubt, I cannot proceed. ❌ Someone else is trying to sign on the signer’s behalf without proper legal authority. That is a major legal issue and an immediate stop. ❌ The signer appears confused, unsure, medicated, or pressured. If someone is not signing freely and knowingly, the notarization cannot continue. ❌ I am asked to backdate, predate, or otherwise change certificate details to match a narrative that is not true. That would be considered falsifying a legal record, and it is absolutely off limits. If something feels off, I ask questions. If those concerns are not resolved clearly, I document the situation and respectfully decline. I also make a detailed entry in my notary journal describing what happened and why I made the decision to stop. That journal is my legal protection and could become evidence if the document is ever challenged. Saying no when necessary does not make me the bad guy. It makes me someone who takes my responsibilities seriously. It shows that I am a law-abiding notary who values your safety, my ethics, and the trust built with every single client. You may not always see what I see. But you can count on me to act with care, caution, and integrity every step of the way. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

Every document I notarize is important, but let us be honest, some carry far higher stakes than others. When a document involves real estate, finances, or medical decisions, a single careless error can lead to serious legal and financial consequences. That is why I approach certain documents with extra caution. These are the ones that demand my full attention and a very deliberate process because they carry a higher risk of fraud or dispute. Real Estate Documents Property transactions involve big money and big responsibility. Whether it is a deed, mortgage, or title transfer, fraudsters have been known to forge signatures in an attempt to steal property, take out unauthorized loans, or sell homes they do not even own. That is why real estate notarizations are never rushed. Every detail matters. Powers of Attorney This document can hand over full control of someone’s finances, medical decisions, and property. When it is real, it is powerful. When it is forged, it is dangerous. With our aging population, I have seen more fraudulent powers of attorney come across the radar, and it breaks my heart. I treat these notarizations with the seriousness they deserve. Estate Planning Documents Wills, trusts, and other estate documents determine what happens to someone’s assets after death. If even one family member believes the signing process was questionable, they might try to contest it in court. That can bring stress, pain, and legal bills for everyone involved. When I notarize estate documents, I check and double-check every step to ensure it is done right. Notarizing these types of documents is not like flipping a light switch. It is more like driving through a school zone. You automatically slow down, stay alert, and make sure every move is deliberate. Here is what I do to keep your high-stakes documents secure: ✅ I carefully verify the identity of every signer ✅ I complete every certificate properly and in full ✅ I document all necessary details in my notary journal for legal protection These are not just habits. They are professional standards that protect both you and me. When you are dealing with important legal documents, the last thing you need is a shortcut. If you need a notary who understands what is at stake and knows how to handle it properly, I am here for you. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

As a Washington State notary, one of the most frequent issues I run into is paperwork that is missing a notary certificate or includes confusing notarial wording. It may seem like a small detail, but certificate wording is a legal requirement and critical for your document to be valid. If you are preparing for a notarization, here are a few important things you should know. What if there is no notary certificate on the document? Before I can notarize a document, we need to determine the type of notarization required. I cannot legally decide this for you, but I can explain your options. For example, you may need an acknowledgment or a jurat. If you are unsure, the agency requesting the document or an attorney should be able to guide you. Can I just stamp the document without certificate wording? No. I can only use my notary seal on a document that includes a properly completed notarial certificate. If your document does not include one, I can attach the appropriate Washington-approved certificate after the type of notarization is confirmed. What if your document has certificate wording from another state? In many cases, I can use certificate language from another state, as long as it does not conflict with Washington State law. If the wording does not meet requirements, I will make any needed adjustments to ensure the notarization is legally valid in Washington. Can I fix errors on a notary certificate? That depends on when the error is discovered. If I catch it during the appointment while you are still present, I can correct it, make notes, and initial the changes. If it is found after the notarization is complete, we will need to redo the notarization with a new certificate. Remember, my job is not just to stamp your document. My job is to protect the integrity of your paperwork, follow state law, and make sure everything is completed properly the first time. If your document is missing required information, has unclear wording, or needs clarification, I am happy to guide you through what is needed. When in doubt, ask questions. It is always better to be overprepared than risk a rejected or invalid document. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

Technology is advancing faster than ever, and while much of it makes life easier, not all of it works in our favor. A recent example involving artificial intelligence and fake identification is a powerful reminder that even something as simple as showing an ID is not always straightforward anymore. A Polish engineer recently used AI tools to generate a highly realistic fake passport. While the passport appeared authentic on the surface, it lacked the embedded chip that real passports contain. The problem? Some digital ID verification systems only check the photo or selfie match and not the embedded security features, making it much easier for forgeries like this to slip through unnoticed. So why should you care? Because your notary is often your last and best line of defense against fraud. When I notarize your documents, I do much more than take a quick look at your ID. My responsibility is to ensure that your identification is genuine and that you are truly the person who should be signing the document. Fraud prevention is at the core of my job. Here is what I do to help protect you and your legal documents: I physically inspect your ID for texture, thickness, and tampering I check for misspellings, inconsistencies, or anything that looks off I ask questions to make sure you can confirm details about yourself I use trusted reference materials to verify ID formats and expiration rules For remote online notarizations, I rely on platforms that meet strict identity verification requirements The rise of AI-generated fake IDs makes it even more important that your notary is alert, experienced, and takes their responsibility seriously. I am committed to staying informed about emerging fraud tactics so I can continue to protect my clients with confidence. Whether I am meeting you at your kitchen table or notarizing online, your safety and the integrity of your documents are always my top priorities. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

As a Washington State notary, I have heard just about every myth in the book when it comes to what notaries can and cannot do. These misunderstandings may seem harmless, but they can lead to serious issues if you are relying on incorrect information. Let us set the record straight on some of the most common notary myths I come across. Myth 1: Notaries can give legal advice This is false. I am authorized to verify identities and witness signatures, not to interpret laws or give legal opinions. Unless someone is also a licensed attorney, providing legal advice is considered unauthorized practice of law. Myth 2: Notaries can help draft legal documents I cannot draft, edit, or prepare your documents unless I am working under the direct supervision of an attorney. Preparing legal documents for someone else without proper legal credentials is another form of unauthorized practice. Myth 3: Notaries only serve U.S. citizens Citizenship is not a requirement for notarization. As long as you present valid identification that meets Washington State’s standards, I can assist you regardless of your citizenship status. Myth 4: Notarizing is just stamping and signing There is a lot more to it. Every notarization requires attention to detail, adherence to Washington laws, and documentation in a notary journal. I carry significant legal responsibility with each appointment. Myth 5: Notaries must understand every document they notarize I do not need to know or understand the legal content of your document. My role is to confirm your identity, ensure you are signing willingly, and properly complete the notarial act. Myth 6: Notario Publico means the same thing in the United States This is a dangerous misconception. In some countries, a Notario Publico is a highly trained legal professional. In the United States, a notary public has a much more limited role and cannot provide legal services unless they are also a licensed attorney. Myth 7: Notaries must perform a notarization if asked Not true. I may refuse to notarize a document if I cannot verify identity, if fraud is suspected, or if I believe someone is being pressured or coerced to sign. Myth 8: Notaries are not that important anymore Actually, notaries are essential. Mortgage lenders, title companies, law offices, and many other industries rely on notaries to help prevent fraud and ensure the legal integrity of documents. Myth 9: Notaries only work nine to five Not this one. As a mobile and online electronic notary, I offer flexible appointment times that include evenings, weekends, and even holidays when needed. Myth 10: Notarization makes a document legally binding A notarization does not make a document legal. It simply confirms the identity of the signer and their willingness to sign. The legal enforceability of the document depends on its content and proper use, not the notary stamp alone. The Bottom Line Understanding the truth behind these myths is one of the best ways to make sure your documents are notarized properly and your rights are protected. If you ever have questions, I am here to walk you through the process clearly and confidently. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!

When I notarize your important documents, I take great care to get every detail right. But what happens if a notarization is challenged or someone tries to falsely accuse me of making a mistake? That is where Notary Errors and Omissions Insurance, also known as E and O insurance, becomes essential. What is E and O Insurance? E and O insurance helps protect notaries like me from financial loss if an unintentional error occurs during a notarization. It also covers legal defense costs if I am named in a lawsuit, even if I did nothing wrong. This includes situations where a forged signature or a stolen notary seal is involved. This kind of insurance provides an important layer of protection for both me and my clients. What Does E and O Insurance Typically Cover? • Mistakes or omissions made during a notarization • Failure to detect a fake or fraudulent ID • Allegations of negligence • Claims filed against my notary bond • Legal issues involving forged seals or signatures What E and O Insurance Does Not Cover • Fraudulent or criminal acts • Bodily injury or property damage • Fines, penalties, or intentional misconduct E and O insurance is not the same as a notary bond. A bond protects the public. If a claim is paid out from a notary bond, the notary is personally responsible for repaying the full amount. E and O insurance helps cover that risk and can step in before repayment is required, covering losses and legal costs up to the limits of the policy. Why I Choose to Carry E and O Insurance Washington State does not require notaries to carry E and O insurance, but I do. As a self-employed mobile notary and notary signing agent, this coverage gives me peace of mind and allows me to focus on what matters most—protecting your documents and delivering professional, accurate service. When you hire me, you deserve to know that I take your notarization seriously. Having E and O insurance is just one more way I protect the people who trust me with their most important paperwork. ✨ GIRL FRIDAY NOTARY SERVICES Notarization may be boring, but I’m not! Serving Pierce, Thurston, and parts of Lewis Counties Flexible scheduling, online and mobile options, and pet friendly appointments are my specialty!