How to Prepare for Your Online Notarization Appointment in Washington State

Online notarization is one of the most convenient ways to get your important documents signed and sealed without leaving your home or office. But just like an in-person appointment, a little preparation can make the process smoother, faster, and less stressful.

Here’s how to get ready so your online notarization goes off without a hitch.

1. Confirm the Receiving Party Will Accept an Electronic Notarization

This is the very first step. Even though Remote Online Notarization (RON) is legal in Washington State, not every organization, court, or agency will accept an electronically notarized document.

Pro tip: Contact the recipient in advance to confirm they will accept an electronic notarization, especially for out-of-state or international use.

2. Have Your Document Ready

Make sure your document has no blanks, except for the spaces where you and the notary will sign. Once it’s complete, save it as a PDF file and email it to your notary in advance. This allows the notary to upload it into their secure online notarization platform so it’s ready to go at the start of your appointment.

3. Use a Valid, Government-Issued Photo ID

RON requires state-approved identity verification, so you’ll need a current, government-issued photo ID, such as a driver’s license or passport. The platform will scan and verify your ID before the notarization begins.

4. Test Your Technology

You’ll need:

• A computer, tablet, or smartphone with a working camera and microphone

• A stable internet connection

• A quiet, well-lit space where you can be clearly seen and heard

If possible, test your setup before the appointment so there are no surprises.

5. Know Who Needs to Be Present

If your document requires witnesses (like certain wills or powers of attorney), make sure they are present in the same online session and ready with their IDs. Washington allows remote witnesses, but they must follow the same verification process as you.

6. Follow the Notary’s Instructions

Your notary will guide you step-by-step through the signing and notarization process. During the appointment, you’ll sign electronically in the secure platform, and the notary will apply their electronic seal and signature.

The bottom line:

A little preparation goes a long way toward making your online notarization quick, easy, and stress-free. Confirm the recipient’s requirements, have your document and ID ready, check your tech, and be prepared to follow the notary’s guidance.

If you’re ready to experience the convenience of online notarization done right, I can help you through every step.

✨ GIRL FRIDAY NOTARY SERVICES

Notarization may be boring, but I’m not!